The following are examples of where councils have clearly set out key information about policies, such as approval date, review date and who is responsible for the policy.
City of Port Phillip
Policy Governance
Responsible Service/Department: Construction, Contracts and Operations Department
Adoption authorised: Council
Date of adoption: 1 December 2021
Date effective from: 1 January 2022
Content Manager folder: Council Policy / Procurement Policy
Content Manager file #: Doc ID 5639328
Endorsed CEO or ELT member or department manager to make or approve document editorial amendments: Chief Executive Officer
Annual desktop review date: January 2023
Review date: In accordance with section 108(5) of the Local Government Act 2020, Council must review the procurement policy at least once during each four-year term of the Council.
Completion date: Not applicable.
Version number: Six.
Stakeholder review and engagement: Environmental Sustainability and Corporate and Social Responsibility.
Relevant Legislation: Local Government Act 2020
Associated Strategic Direction #: Strategic Direction 5 – Well Governed.
Northern Grampians Shire Council
PROCUREMENT POLICY 2021
Council Policy
Responsible director: Director Corporate and Community Services
Responsible officer: Manager Financial Services
Functional area: Financial Services
Date adopted by Council: 6 December 2021 Review date: July 2022
| Date | Review details | Action |
|---|---|---|
| 7 November, 2013 | Aligned to new format and updated to include information based on the Victorian Local Government Best Practice Guidelines 2013 and MAV Model Procurement Policy (Updated). | Presented to Audit Committee 12 November, 2013; Presented to Council Briefing 18 November, 2013; Presented to Council Meeting 2 December, 2013 |
| 18 November 2014 | Increase the threshold levels that have remained constant for many years to recognise inflationary increases in costs. | Presented to Audit Committee 25 November, 2014; Presented to Council Briefing 23 November, 2014; Presented to Council Meeting 1 December, 2014 |
| 4 November 2015 | Altered the review process of the policy to incorporate this statement, “If the policy is deemed to require only minor changes then the review process is to inform Councillors through the Councillor Bulletin. Significant alterations to the policy will require the Council to adopt the changes.” | Submitted to the Councillor Bulletin on 4 November, 2015 |
| 29 June 2017 | Aligned to new format and forwarded to civic support to include in next Councillor Bulletin | Submitted to the Councillor Bulletin on 29 June, 2017 |
| 22 August 2018 | New threshold limits: Threshold limit for going to public tender separated into 2 different dollar values being: 1. $125,001 and above relating to contracts for the purchase of goods and services 2. $170,001 and above relating to contracts for the carrying out of works Amended all NGSC thresholds from GST inclusive to GST exclusive. Included an additional section under thresholds in relation to information on compliance with the policy. | Presented to Audit Committee 5 September 2018; Presented to Council Meeting 1 October 2018 |
Towong Shire Council
Audit and Risk Committee Charter
Responsible officer: Director Corporate and Organisational Development
Key Result Area: Organisational Improvement
Document type: Charter
Reference: 07/07/0010
Reviewed by: Audit and Risk Committee
Approved by: Council
Date approved: 1 September 2020
Date of next review: July 2021
Date printed 21 September 2020
The Audit and Risk Committee is an independent advisory Committee to Council. The primary objective of the Audit and Risk Committee is to assist Council in the effective conduct of its responsibilities for financial reporting, management of risk, maintaining a reliable system of internal controls and facilitating the organisation’s ethical development.
The Audit and Risk Committee is established to assist the co-ordination of relevant activities of management, the internal audit function and the external auditor to facilitate achieving overall organisational objectives in an efficient and effective manner.
As part of Council’s governance obligations to its community, Council has constituted an Audit and Risk Committee to facilitate:
- the enhancement of the credibility and objectivity of internal and external financial reporting;
- effective management of financial and other risks and the protection of Council assets;
- compliance with laws and regulations as well as use of best practice guidelines;
- the effectiveness of the internal audit function;
- the provision of an effective means of communication between the external auditor, internal audit, management and the Council.
Macedon Ranges Shire Council
Macedon Ranges Shire Council
Policy title: Chief Executive Officer Employment and Remuneration Policy
Date of Adoption: 15 December 2021
Adoption method: Council
CEO signature and date
Respsonsible Officer and Unit: Interim Executive Manager People, Culture and Performance
Nominated review period: Every 4 years
Last review date: Not applicable - new policy
Next endorsement date: Within 12 months of the 2024 council election
Purpose/Objective: Establish a governance framework and provide guidance/direction on the employment cycle of the Chief Executive Officer (CEO) including recruitment, performance, remuneration, and end of contract processes.
Background/Reasons for policy: Compliance with Section 45 of the Local Government Act
Definitions:
- CEO - Chief executive officer
- Council - Macedon Ranges Shire Council
- Councillor - The individuals holding the office of a member of the Macedon Shire Ranges Council (including the Mayor)
- The Act - Local Government Act 2020
- The CEO Employment and Remuneration Committee - Responsibility for the recruitment of the CEO, determining the CEO's performance plan, assessing the CEO's performance against the plan and determining the remuneration of the CEO
References:
- Victorian Government Public Sector Commission Policy on Executive Remuneration in Public Entities 2020
- Protecting integrity: Leading the way - Managing the Employment Cycle of a CEO, Local Government Inspectorate (Feb 2019)
- Victorian Government Appointment and Remuneration Guidelines July 2020
Indigo Shire Council
Version number: 2021
TRIM file number: INTERNAL20/8562
Approval date: 21 February 2021
Approved by: Council Resolution
Directorate: People and Governance
Department: Govenance and Risk
Responsible officer: Senior Governance Advisor
Next review date: February 2025
Reliansys Obligation number: 4088
Related records:
- Gifts and Hospitality Policy (INTERNAL12/1354)
- Local Government Act 2020
- In the Public Interest: A Conflict of Interest Guide
- Communications Policy (INTERNAL14/381)
- Child Safe Policy (INTERNAL 17/116)
3. ADOPTION
This Code of Conduct was adopted by the Council at the Council Meeting held on 23 February 2021, in accordance with Section 139(5) of the Local Government Act 2020.
Alpine Shire Council
Alpine Shire Council - Council Policy
Document uncontrolled when printed
Document control
Policy number - 076
Status - Adopted
Approved by - Council
Date approved - 25 August 2020
Next review date - August 2024
Directorate - Corporate
Department - Corporate
External
Revision record
Manadatory - Use 1.0, 2.0 for adopted / approved versions for 1.1, 1.2 for drafts of revisions without change.
| Date | Version | Revision description |
|---|---|---|
| 02/6/2009 | 0.01 | Draft version |
| 01/09/2009 | 1.00 | Adopted Version 1 |
| 06/08/2013 | 2.00 | Version 2 Reviewed and revised after council general election 27/10/2012 Tabled and adopted with amendments at Ordinary Council Meeting M10 06/08/13 |
| 03/09/2013 | 2.01 | Adopted Version 2.01 Includes amendments made by Council of 06/08/2013 Signed and sealed by councillors 03/09/13 |
| 05/06/2018 | 3.0 | Adopted Version 3.0 Includes amendments to mayor and counicllor vehicles and reporting requirements. Signed and sealed by councillors 05/06/2018 |
| 4/6/2019 | 4.0 | Adoped Version 4.0 Typographical amendments. Extension of next review date. |
| 25/8/2020 | 5.0 | Apolted Version 5.0 Update to alight with requirements of Local Government Act 2020. |
9. Approval
The Common Seal of the Alpine Shire Council was hereunto affixed this 25 days of August 2020 in the presence of:
Councillor name, Signature
Councillor name, Signature
Chief executive officer, Signature
Reviewed 16 January 2023